A College of St Francis Xavier Parish, Ballina

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Daily Procedures

SCHOOL HOURS AND SUPERVISION

Lessons commence each day at 8.50am and conclude at 3.20pm. The school grounds are open to students from 8.30am to 3.50pm. Supervision is provided between these times. Special arrangements will be made in relation to authorised school activities which require attendance of students at the College outside these hours.

OFFICE HOURS

The office hours are 8.00am to 4.00pm. Office functions such as fee payments and EFTPOS can only be conducted by office staff during these hours.

JUNIOR STUDENTS – LATE ARRIVAL/EARLY DEPARTURE

Late Arrivals – Students who arrive late must report to Student Reception at the Office with their student diary before proceeding to class.  The student is required to have  a note in their diary explaining why they are late or alternatively a parent must accompany them to Student Reception. The student’s diary will be noted with a late arrival stamp.

Early Departure – Students may not leave the College premises during school hours without signing out through the Student Reception at the Office.  The student is required to have a note in their diary, signed by their parent/guardian to show the teacher of their current class to be excused. The student’s diary will be noted with an early leaver stamp.  Parents/guardians must collect their children from Student Reception.

SENIOR STUDENTS LATE ARRIVAL/EARLY DEPARTURE

Late arrival – Same procedure as Junior Students Late arrival above.

Early Departure – If a senior student is driving or walking home, or going to an appointment they must have a written note from their parents. This note must be taken to their Year Coordinator, Leader of Student Welfare or Assistant Principal upon arrival at school. The Year Coordinator, Leader of Student Welfare or Assistant Principal will contact a Parent/Guardian and confirm that they are aware of the student leaving as it is not common practice for a student to leave the College unaccompanied.

ABSENCE FROM SCHOOL

An absence sms will be sent to the parent/guardian of any student who has not arrived by 8-50am for Homeroom.

It is a legal requirement that you respond by return sms no later than 3pm on the day of absence or alternatively a written note provided to the College Office.

NOTIFICATION OF EXTENDED LEAVE.

Travel outside of the school vacation period is counted as an absence for statistical purposes. Please complete a Form A4 Notification Extended Leave Travel. An absence in this case will be recorded using the Code “A” (Unjustified Leave). In exceptional circumstances parents may complete a Form A1 Application for Extended Leave-Travel for consideration, explaining why an absence for extended leave is in the best educational interest of the student. The Principal may accept or decline this application. Please note relevant travel documentation such as an eticket or itinerary (in the case of non-flight bound travel within Australia only) must be attached. These forms are available at the College Office or on our website www.xavierlism.catholic.edu.au/schoollife/absence-from-school. This is a compulsory requirement by law and must be completed before the student goes on leave.

ITEMS NOT TO BE USED AT SCHOOL

Students are not allowed to use mobile phones or music players at school. These items should be switched off at all times and kept in safe place (bag or lockers).

Under no circumstances are students to use their mobile phones to contact parents between 8.50am and 3.20pm. If they need to contact parents this will be arranged through the College Office.  Likewise any parent needing to contact their child(ren) between 8.50am and 3.20pm should phone the College Office

MESSAGES FOR STUDENTS

If you have a message for your son/daughter please let the office know as early as possible and preferably before lunchtime (1.00pm) as classes will not be interrupted to pass on routine messages. In case of emergencies there will be exceptions to this rule but a paramount aim of the school is to safeguard as much as possible the instruction time of the students.

CHANGE OF ADDRESS / FAMILY CIRCUMSTANCES

Parents are asked to notify the school promptly of any change of address, phone number, email address or place of their employment. When parents arrange for students to stay with relatives or friends while they themselves are away from home for a period of time, the office must be informed in writing. We need particulars relating to name, address and phone number of relative/friend and duration of the students stay.  Similarly any change in relation to family status, such as a separation, needs to be notified to the school.  This is not only for administrative purposes but also so the school can work for the pastoral welfare of the child(ren).

SECURITY OF OWNERSHIP

All articles of clothing, bags, books, stationery items, calculators, etc. must be clearly marked with the name of the current owner. Valuable school time should not be wasted looking for lost or otherwise ‘missing’ articles.

Students should not bring to school more money than is needed for the day, and must accept responsibility for its use and whereabouts. If, for some exceptional reason, a larger sum than usual is brought and needed for after school, it must be lodged (in a sealed envelope clearly marked with student’s name) at the school office for safe-keeping and claimed at the end of the day. School fees should be deposited at the College Office before school.

SCHOOL DIARY/PLANNER

Each student is issued with a school Diary/Planner.

  • Students must have their Diary signed by the teacher and with them when they are out of class during lesson time.
  • Students must take their Diary to all classes.
  • It must be signed once a week by a parent/guardian.
  • It is used for communication between school and home.
  • It is used for recording homework, assignments and other important school events.
  • If lost, damaged or graffitied it will be replaced and a fee of $10.00 will be charged.
  • The Diary will be checked regularly by subject teachers and the homeroom teachers and there may be intermittent inspections of the Diaries by Year Coordinators and/or the Leader of Student Welfare

SCHOOL VISITORS

It is a legal requirement that all visitors to our school premises must sign in at the front office.

While this may sound daunting and unfriendly, particularly as we wish to encourage parents to come to the school and feel welcome, you must report to the office first in order for us to comply with the child protection legislation.