A College of St Francis Xavier Parish, Ballina

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Daily Procedures


Lessons commence each day at 8.50am and conclude at 3.20pm. The school grounds are open to students from 8.30am to 3.50pm. Supervision is provided between these times. Special arrangements will be made in relation to authorised school activities which require attendance of students at the College outside these hours.


The office hours are 8.00am to 4.00pm. Office functions such as fee payments and EFTPOS can only be conducted by office staff during these hours.


Late Arrivals – Students who arrive late must report to Student Reception in the office before proceeding to class.  The office staff will scan the students library card and stamp their diary.  The student is required to have a note, preferably in their diary, explaining why they are late or alternatively a parent must accompany them to Student Reception.

Early Departure – Students may not leave the College premises during school hours without signing out through the Office.  A note, preferably in the student diary, signed by the parent/guardian is required. The student must have their library card and student diary with them when signing out.  Parents/guardians must collect their children from Student Reception.


Late arrival – Normal procedures are to be followed i.e. present at the office with library card and student diary accompanied by a parent or with a note in the student diary.

Early Departure – If a senior student is driving or walking home, or going to an appointment they must have a written note from their parents. This note must be taken to their Year Coordinator, Leader of Student Welfare or Assistant Principal upon arrival at school. The Year Coordinator, Leader of Student Welfare or Assistant Principal will contact a Parent/Guardian and confirm that they are aware of the student leaving as it is not common practice for a student to leave the College unaccompanied.

If a senior student reports to sick bay and wishes to drive/walk home due to illness a decision will be made in consultation with the parent and Leader of Student Welfare, Assistant Principal or Principal.


It is a legal requirement that the school receive an acknowledgement for any day that your child is absent from school.  An SMS message is sent on the day of the absence and it is preferable that the parent respond to the SMS message with an explanation. Please note for the SMS to be considered acceptable, a valid reason must be part of the message eg Sam is away sick today or Sam is away on family leave today. We request that this response is done by 3pm of the day of the absence. If there is no response to the SMS message a note, signed by the parent/guardian, is then required and should be handed to the College office within 7 days of the absence.  Click here for more information regarding absences and SMS messaging to parents.


Students wishing to take leave of 10 or more days must apply to the Principal in writing and complete an “Application for Extended Leave – Travel” form.  This form MUST be completed and returned to the College Office before a student commences leave.  Click here for further information and to download the form.


Students are not allowed to use mobile phones or music players at school. These items should be switched off at all times and kept in safe place (bag or lockers).

Under no circumstances are students to use their mobile phones to contact parents between 8.50am and 3.20pm.  If students need to contact their parents, this will be arranged through the College Office.  Likewise any parent needing to contact their child(ren) between 8.50am and 3.20pm should phone the College Office.


If you have a message for your son/daughter please let the office know before lunchtime (1.00pm) as classes will not be interrupted to pass on routine messages.  The messages will be given to the students during lunchtime. In case of emergencies there will be exceptions to this rule but a paramount aim of the school is to safeguard as much as possible the instruction time of the students.


It is a legal requirement that all visitors to our school premises must report to the office.

While this may sound daunting and unfriendly, particularly as we wish to encourage parents to come to the school and feel welcome, you must report to the office first in order for us to comply with the child protection legislation.


Parents are asked to notify the school promptly of any change of address, phone number, email address or place of their employment. When parents arrange for students to stay with relatives or friends while they themselves are away from home for a period of time, the office must be informed in writing. We need particulars relating to name, address and phone number of relative/friend and duration of the students stay.  Similarly any change in relation to family status, such as a separation, needs to be notified to the school.  This is not only for administrative purposes but also so the school can work for the pastoral welfare of the child(ren).


All articles of clothing, bags, books, stationery items, calculators, etc. must be clearly marked with the name of the current owner. Valuable school time should not be wasted looking for lost or otherwise articles.

Students should not bring to school more money than is needed for the day, and must accept responsibility for its use and whereabouts.  If, for some exceptional reason, a larger sum than usual is brought and needed for after school, it must be lodged (in a sealed envelope clearly marked with students name at the school office for safe-keeping and claimed at the end of the day.  School fees should be deposited at the College Office before school.